Job Description

Job Description

About the Company

Join our client's dynamic healthcare communications team as a Freelance Part-time Administrative Assistant. This role is pivotal in optimizing internal processes, supporting project coordination, and boosting overall efficiency across various departments.

About the Role

If you possess exceptional organizational skills, a customer-focused approach, and thrive in managing multiple tasks independently, this opportunity is perfect for you. Experience in marketing or agency environments, particularly within regulated sectors like healthcare or pharmaceuticals, is advantageous.

Responsibilities

• Administrative Support
• Manage calendars and coordinate both internal and external meetings.
• Arrange travel logistics and handle expense reporting.
• Perform data entry, file management, and document formatting tasks.

• Project & Team Support
• Monitor project timelines, deliverables, and provide status updates.
• Assist in preparing meeting agendas, notes, and presentation materials.
• Liaise with vendors, freelancers, and clients as necessary.

• Office & Communication Tasks
• Organize digital files and documents using platforms like Google Workspace or Microsoft 365.
• Manage shared inboxes and address general inquiries.
• Maintain CRM or project management systems.

• Basic Finance & HR Assistance
• Track invoices, perform basic bookkeeping, and manage timekeeping documentation.
• Assist with onboarding new team members and manage internal documentation.

Qualifications

• Minimum of 1-3 years in administrative, virtual assistant, or operations roles.
• Proficiency with remote tools such as Zoom, Slack, Google Drive, and task management software.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Commitment to a consistent part-time schedule.

Pay range and compensation package

$16-18/hr

Contract Job through end of December 2025

~20 hours per week

Equal Opportunity Statement

Become an integral part of our client's team and contribute to their mission of excellence in healthcare communications.

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