Job Description

GENERAL SUMMARYThe Recruitment Specialist provides administrative support to the Talent Acquisition Director, which includes assisting in all aspects of the recruitment process, creating and managing reports, scheduling applicants for interviews, and maintaining records and reports up to date. The person in this position also manages the Student Work Study Program, coordinates and clear volunteers and interns for respective departments/programs throughout the agency.DUTIES & RESPONSIBILITIES

• Provide administrative support to the Talent Acquisition Director.
• Assist in recruitment as necessary, including scheduling applicants and assisting with background checks, i.e., obtaining personal and employment references.
• Assist in maintenance of the Vacancy Reconciliation Report, and other management reports in the absence of the Talent Acquisition Director.
• Manage the Student Work Study Program including contacting the respective college, coordinating with worksite, properly instruct/prepare the work study students, and track and approve their work hours.
• Recruit interns from prospective colleges/universities, including contacting college Inter Placement Officers, coordinating internal program/department placement, and conducting respective background checks.
• Keep OLED informed of intern start and end date.
• Assist interns with obtaining necessary proof of internship completion.
• Conduct background checks on the work study students accordingly.
• Coordinate and clear volunteers accordingly and create/maintain volunteer tracking reports up to date.
• Clear all agency Interns for respective departments/programs and create/maintain tracking reports up to date.
• Meet with the Talent Acquisition Director on a regular basis for the purpose of clarifying issues and procedures.
• Work with the Talent Acquisition Director to streamline the hiring process and orientations.
• Attend the Talent Acquisition Meeting.
• Create and manage recruitment reports as needed.
• Assist with preparations for job fairs and participate in job fairs if necessary.
• Ensure that forms/materials for the use of the recruitment team are readily available, and all copies are legible.
• Maintain the recruitment filing system.POSITION REQUIRES TRAVEL TO BLAUVELT, NY FOR MEETINGS AND EVENTS.

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